OCSO Special Event Form | forms.miottawa.org

Disclaimers

Disclaimer of Services and Responsibilities(Required)

The Ottawa County Sheriff’s Office provides special event assistance subject to resource availability and operational priorities. Staffing levels and assignments may be adjusted, delayed, reduced, or canceled at any time without notice due to emergent public safety needs, resource limitations, or higher-priority law enforcement obligations. The Sheriff’s Office does not guarantee the availability of personnel or resources for any event and makes no warranty, guarantee, or assurance of safety for any person or property. If an event does not align with the representations made to the Sheriff’s Office, or if staffing needs exceed those anticipated, the Sheriff’s Office reserves the right to modify or terminate its staffing agreement, or to assign additional personnel at the event organizer’s expense. In the event the Sheriff’s Office is unable to staff or continue staffing an event, no liability, responsibility, or obligation shall be assumed for any resulting loss, damage, injury, or disruption. Where staffing is limited to a single deputy or fewer deputies than recommended, I understand that assigned personnel cannot provide comprehensive security or adequate protection for the event, attendees, or property. In such cases, the deputy’s role is primarily to provide a visible law enforcement presence and to take reasonable enforcement action as circumstances permit. When adequately staffed I understand that assigned deputies are responsible for providing a visible police presence to deter crime, enforcing laws and regulations when feasible, managing traffic control, and contributing to overall event security—but not serving as the exclusive or comprehensive security provider unless expressly agreed upon in advance. The Sheriff’s Office is not a private security provider; event organizers remain solely responsible for all aspects of event security planning, crowd management, access control, medical readiness, and compliance with all applicable permits and laws.

By selecting this box, you are confirming that you have read and agree to the Disclaimer of Services and Responsibilities as stated above.

Contact Information

Contact Name(Required)

First Last

Name of Organization(Required)

Phone Number(Required)

Alternate Phone Number

Email(Required)

Address(Required)

Street Address Address Line 2 City State ZIP Code

Billing Contact

Same as Above

Billing Information

Billing Name(Required)

First Last

Billing Email(Required)

Billing Address(Required)

Street Address Address Line 2 City State ZIP Code

Event Information

Type of Event(Required)

(e.g. Block Party, Festival, Sporting Event)

Event Name

Event Address(Required)

Street Address City State ZIP Code

Start Date(Required)

Start Time(Required)

:

End Date

End Time(Required)

:

Event Documentation

Provide any supporting documentation that may assist with planning, including Event permits, Route maps, Site plans, Traffic control plans, Safety or emergency information

Drop files here or

Accepted file types: pdf, jpg, jpeg, png, doc, docx, Max. file size: 256 MB, Max. files: 10.

On-Site Contact

On-Site Contact Person(Required)

First Last

On-Site Contact Phone(Required)

Deputy Request

Number of Deputies Requested(Required)

Deputy Start Time(Required)

:

Deputy End Time(Required)

:

Notes

Terms & Conditions

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